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Updated: June 2015

Emergency Preparedness

During an emergency situation, school officials must act quickly to secure the school, safeguard students and staff, and communicate promptly.  Parents can help by being prepared before an emergency happens.  Here are a few essential things you can do:

 
  • Make sure you are registered on PowerSchool and that your information is up-to-date.   
  • Make sure your current email address is registered on Schoolloop.
  • Talk to your children about what to do, where  to meet and how to contact you.
  • Provide names and contact information for people authorized to pick up your children.
  • Notify school officials if you see a dangerous or suspicious situation at school.
  • If your child is on medication, be sure the school has at least a 1-2 day supply.

Parent Contact Information

At Silver Oak there are two cards with your contact information that help us reach you in case of an emergency. These cards are completed at the beginning of each school year and kept in the front office and in each teacher's emergency backpacks.   If any of your information changes throughout the year, please make sure to update these cards:

Emergency Information Card - This white card remains on file in the school office.   

 

Disaster Release Card - This salmon-colored card is kept in each classroom's emergency backpack and is used to authorize student release in an emergency should that be necessary.

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Develop Your Own Emergency Plan

You and your family are encouraged to develop an Emergency Preparedness Plan for your home. Please take a moment to review the San Jose Office of Emergency Services website for essential information.

Safety Procedures

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What to Do During a School Emergency

In an emergency situation, your first reaction may be to call or come to the school.  While that is a natural response, it may interfere with emergency agencies that are dealing with the situation.  We ask that instead of initially going to the school, you obtain information from the following sources:

 

  • RECEIVE A TEXT AND/OR VOICE MAIL MESSAGE SYSTEM CALL. A voice and text mail messaging system (via PowerSchool) will broadcast to all parents using the telephone contacts recorded on students’ emergency information cards. If you receive a message from PowerSchool, please regard it as a critical notification. The caller ID will display “Private” along with the school phone number 408-223-4515. If it is an emergency notification, the message will include instructions. If you pick up the voice mail at a later time, listen to it entirely for information. Do not call the school.
  • GET AN EMAIL BLAST - Schoolloop will also be used to communicate essential emergency details. 
  • TUNE INTO LOCAL TV AND RADIO STATIONS FOR NEWS ALERTS
    • KCBS-740 AM, KGO-810 AM, or KQED-88.5 FM regularly broadcast advisory information in the event of an earthquake, flood, wild fire or other emergency.
  • CONTACT THE EVERGREEN SCHOOL DISTRICT at 408-270-6800
  • CONTACT THE SAN JOSE OFFICE OF EMERGENCY SERVICES at 408-794-7055

What Type of Emergencies Might Your Child Encounter At School?

All emergencies impact schools including local and national events. Here are some examples of emergencies that Silver Oak practices with students and staff throughout the year so everyone knows what to do:

 

  • Earthquake - may result in an evacuation depending on the location and severity of the quake
  • Missing Person or Student - may result in a lockdown.
  • Fire - may result in evacuation or shelter-in-place depending on location and severity of fire. 
  • Weapons - may result in an evacuation or a lockdown.
  • Bomb Threat - may result in an evacuation.
  • Chemical/Hazmat/Biological Materials - may result in an evacuation or a shelter-in-place depending on the location and type of incident.
  • Intruder- may result in a lockdown or evacuation depending on the circumstances. 

 

In response to an emergency that threatens the school, here are some of the actions the school might take:

 

Code Red

(Lockdown or Run, Hide, Defend)

Secures the building and safely shelters all students, staff, and visitors inside the school building.

Code Blue

(Shelter-in-Place)

Is a low-level lockdown that has been called because there is a situation/threat in the neighborhood that requires everyone to get inside. Staff and students can continue on their day-to-day activities indoors.
Code 9 (Evacuation) Requires students, staff, and visitors to exit an unsafe school building.

 

To learn more about how you can prepare for a school emergency please read Silver Oak's Parent Guide to Emergency Situations at School available under the Parent Resources tab on the school website. be prepared.jpg

 
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Finding Your Child After An Emergency

Do Not Drive on Campus – The Silver Oak campus must be clear of cars to allow for emergency vehicles. Park your car safely nearby and walk to school. Do not leave your car in the street where it will block other cars or emergency vehicles.

 

In the event of a major earthquake and/or if buildings are unsafe to re-enter, CHILDREN WILL REMAIN UNDER THE SUPERVISION OF SCHOOL AUTHORITIES until parents or designated responsible adults pick them up.

 

Students will only be released to a parent, relative or neighbor as designated on the Emergency Information Card (white) and Disaster Release Card (salmon-colored).

 

Child Pick-up will occur near the SAFE ZONE where students are lined up by class with their teachers during an emergency. The Safe Zone is located on the playground black top along the fences near the basketball hoops. 

 

  • You must bring picture ID to identify yourself for release of any student to your care.
  • When you pick up your child or any other child from school, please be prepared to sign the Disaster Release Card for that child. 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

We Are Prepared

As a parent, you should feel confident that Silver Oak Elementary School has an extensive emergency plan. We hold trainings during the year, both at the district and school level, to keep our staff prepared for emergencies.  In addition, Silver Oak School has emergency drills throughout the academic year. Each teacher has an emergency backpack with updated classroom student information, each child's Disaster Release Card and provisional supplies for urgent situations. 

 

We hope this page helps you be prepared and informed about school emergencies.  Through a partnership with students, staff, parents and the community, we can all help keep our schools and our children safe. 


fireman and policeman.jpg
 
Only public
safety officials 
will be allowed 
into a building 
in a lockdown 
situation.

Communication

It is understandable that parents will want to get in touch with their children in the event of an emergency. However, trying to call your child’s cell phone may prevent them from hearing important, even life-saving information. Students will be able to use cell phones if they need immediate assistance and once they are safe.

 

Please try to avoid calling the school during an emergency – the school staff will be dealing with the situation and may not be available to answer the phone. Parents should use the communication resources listed in the center section on this page titled "What To Do During A School Emergency" to obtain current updates and details during an emergency.